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Bylaws
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ARTICLE I
NAME
AND LOCATION
Section 1
The name of this Society shall be:
GEORGIA SOCIETY OF DERMATOLOGISTS
Section 2
The office of the Society shall be that of the
current management of the organization.
ARTICLE II
OBJECTIVES
The objectives of this Society shall be to promote
the highest possible standards of clinical practice, education, and research in
dermatologic medicine and surgery and related disciplines; to promote the public
interest relating to dermatology; and to provide a forum for the discussion of
medical and practice-related problems.
ARTICLE III
MEMBERSHIP
Section 1
Qualification:
Members shall be licensed physicians who are
certified by the American Board of Dermatology or who have completed three years
of a dermatology residency accredited by the Accreditation Council for Graduate
Medical Education. (ACGME)
Section 2
Regular Membership:
Regular members shall be dermatologists practicing
in the state of Georgia.
Regular members are eligible to vote and to hold
office in the society.
Regular members shall be encouraged to attend at
least one of three (3) consecutive annual meetings.
Senior Membership:
Senior membership shall be available to members
who are 65 or older and in partial or full retirement from the practice of
dermatology. They shall not pay dues if in the society for 10 years. They
shall have voting privileges and may hold office.
Section 3
Non-voting Membership:
The following membership classes shall have no
vote nor be eligible to hold office in the society.
Associate Membership:
Associate members shall be
§
Dermatologists outside the state of
Georgia. (The following states have reciprocity: Alabama, Florida, North
Carolina, South Carolina and Tennessee)
§
Dermatologists in the state of Georgia who
are not currently engaged in the practice of dermatology.
They shall be dues-paying members
Honorary Membership:
The Executive Committee and a ¾ vote of members
present and voting may confer honorary membership on any distinguished person
who has made an exceptional contribution to the Society upon recommendation.
They are non dues-paying members.
Affiliate Membership:
Affiliate membership shall be available to
physicians in allied disciplines who have a special interest in dermatology.
They shall be dues-paying members.
Resident Membership:
Resident members include any physician currently
enrolled in a dermatology residency-training program in the State of Georgia
which is approved by the Accreditation Council for Graduate Medical education.
No application form is required, but the resident’s program director will need
to write a letter of recommendation for membership to the Secretary-Treasurer.
Resident members shall have all the rights of active members except they shall
not have the right to vote or to serve in any elective office; provided,
however, that when appointed to any committee or task force of the Society, they
may vote on matters before that committee or task force. Once residency is
completed, formal application as an active member of the society will be made
according to Article III Section 4.
They are non dues-paying members.
Section 4
Election to Membership:
An applicant shall submit a completed application
to the Secretary-Treasurer. Upon review of the application, the Executive
Committee shall submit the applicant's name to the membership at the next meeting at which the application
shall be voted upon.
Election to membership requires ¾ vote of members
present and voting.
Section 5
Resignation and Reinstatement:
A member may resign his membership at any time by
written notice to the Secretary-Treasurer. To be reinstated, a member shall
reapply for reinstatement to the Secretary-Treasurer. This may not require
repeating the application process if the member was in good standing at the time
of his/her resignation.
Section 6
Discipline and Removal:
Members shall abide by the bylaws, policies and
administrative regulations, and the Code of Ethics of the American Academy of
Dermatology. (September 1992-Appended) Members may be disciplined for
infractions as outlined in Article IV, Section 7 and Section 8 of the Bylaws of
the American Academy of Dermatology (1989 update).
Members may be terminated by a majority vote when:
§
The individual no longer satisfies all
current eligibility requirements.
§
The individual violates the bylaws,
policies and standing rules or code of ethics.
§
The continuation of the affiliation would
reflect adversely on the Society.
ARTICLE IV
DUES AND ASSESSMENTS
Section 1
The fiscal year shall coincide with the annual
meeting.
Section 2
Dues shall be determined at the annual meeting. A
2/3 vote shall be required to change the existing dues.
Section 3
Assessments may be levied on the members of the
Society from time to time upon the recommendation of the Executive Committee and
the affirmative vote of a majority of the membership.
ARTICLE V
OFFICERS
Section 1
Elected Officers:
The elected officers shall be President-Fleet and
Secretary-Treasurer. The officers are elected by the membership of the Society
and serve until their successors have been duly elected and assume office. The
president-elect shall automatically succeed to the position of president. These
officers shall perform the duties prescribed by these bylaws and by the
parliamentary authority adopted by the Society.
Section 2
Qualification for Office:
Any regular member in good standing shall be
eligible for nomination and election to any elective office of this Society.
Section 3
Nomination and Election of Officers:
The nomination committee shall prepare and submit
to the members nominations for President-Elect and Secretary-Treasurer of the
Society. Nominations may be made from the floor. Any person so nominated shall
have given prior consent to nomination and election as an officer.
Section 4
Term of Office:
Each elected officer shall take office immediately
upon installation and shall serve for a term of one (1) year as President and
President-Elect and for a term of three (3) years as Secretary-Treasurer and
until their successors are elected. Each elected officer shall serve
concurrently as a member of the Executive Committee.
Section 5
Re-election:
No elected officer who has served one full term,
except the Secretary-Treasurer shall be eligible for re-election to the same
office until at least one year has elapsed.
Section 6
Vacancies-Removal:
Vacancies in any elective office may be filled for
the balance of the term thereof by the nominating committee. The membership by
a majority vote may remove any officer from office for cause.
ARTICLE VI
DUTIES OF OFFICERS
Section 1
President:
The President is responsible for coordinating
speakers for the annual meeting and coordinating their visit, and assisting in
all aspects of the annual meeting and any other duties during the term of office
that is required of the office of President of the society.
Section 2
President-Elect:
The President-Elect shall succeed to President.
The President-Elect shall perform such duties as are delegated or assigned by
the president, and shall perform the duties of the president in the event that
individual is unable to serve.
Section 3
Secretary-Treasurer:
The Secretary-Treasurer shall oversee: the
society’s annual function; the Society’s funds and records; the collection of
members’ dues and/or assessments; the establishment of proper accounting
procedures for the handling of the Society’s funds; and shall report on the
financial condition of the Society at the annual meeting. The
Secretary-Treasurer shall oversee the proper recording of proceedings of
meetings of the Society and shall ensure that accurate records are kept of all
members.
ARTICLE VII
MEETINGS
Section 1
The annual meeting shall be at a location
determined by a majority vote of the regular membership.
The Executive Committee shall determine the dates
of the annual meeting.
Section 2
Written notice of the annual meeting shall be
mailed to the last known address of each member not less than 60 days before the
date of the meeting.
Section 3.
Voting:
At all business meetings of this society, each
regular member shall have one (1) vote. A majority vote of those regular
members present and voting shall govern.
Section 4
Voting by Mail:
Proposals to be offered to the members for a mail
vote shall first be approved by the Executive Committee. On any mail vote a
majority of those voting shall determine the action.
Section 5
Quorum of members:
A quorum shall consist of 25% of the regular
members. Th`e Executive committee shall implement all actions taken by said
members.
Section 6
Cancellation of Meetings:
The Executive Committee may cancel the annual
meeting for significant cause.
Section 7
The President or the Executive Committee may call
special meetings. The purpose of the meeting shall be stated in the call.
ARTICLE VIII
EXECUTIVE COMMITTEE
The Executive Committee shall consist of the
President, President-Elect, Secretary-Treasurer and the two (2) previous past
Presidents. The committee shall be the governing body of this Society. They
will supervise, control, and direct the affairs of the Society; shall actively
pursue its objectives and supervise the disbursement of its funds; and shall be
responsible for the interpretation of these bylaws. They may adopt such rules
and regulations for the conduct of its business as shall be deemed advisable.
The executive committee shall be subject to the will and orders of the Society,
and none of its acts shall conflict with action(s) taken by the Society. The
President shall preside over the Executive Committee.
ARTICLE IX
STATNDING AND SPECIAL COMMITTEES
Section 1
Nomination Committee shall consist of the past
presidents for the previous three (3) years. The chairman shall be the
immediate past-president.
The nominating committee shall nominate a
candidate for President-Elect yearly and for Secretary-Treasurer every three (3)
years. These nominations shall be made known to the membership at least 24
hours prior to the annual business meeting.
Section 2
Creation and Dissolution of Committees:
Such other committees, standing or special, shall
be appointed by the President as the Society or the Executive Committee shall
from time to time deem necessary to carry on the work of the Society. The
president shall monitor actions of the committees and shall recommend to the
membership the creation, dissolution and consolidation of these bodies. The
President shall be an ex-officio member of all committees except the nominating
committee.
Section 3
Advisory Council Representative shall be elected
for a three (3) year term. He/she will be eligible for re-election. He/she will
report to the membership at the annual meeting.
ARTICLE X
PARLIAMENTARY AUTHORITY
The rules contained in the current edition of
Davis Rules of Order shall govern the conduct of meetings of the Society in all
cases to which they are applicable and in which they are not inconsistent with
the bylaws and any special rules the Society may adopt.
ARTICLE XI
AMENDMENTS
Amendments to or repeal of these bylaws shall be
approved by a 2/3 affirmative vote of the regular members present and voting at
any annual business meeting provided written notice of proposed changes have
been made available to the members thirty (30) days before such meeting.
Amendments first proposed at the annual meeting must lay on the table until the
next annual meeting, at which time, after Executive Committee recommendations,
it will be voted upon.
ARTICLE XII
DISSOLUTION
On dissolution of the society, any funds remaining
shall be distributed to one or more regularly organized and qualified
charitable, educational, scientific or philanthropic organization to be selected
by the majority vote of the membership.
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